TAP TAP GO
Define the inventory record
Record a suitable identifier, assigned person or team, issue date, status and responsible administrator. Avoid putting unnecessary personal information into a widely accessible inventory. Keep stock, issued, returned and retired items distinguishable. Confirm how the card’s associated digital destination is managed in the chosen system. The physical card and the online information may require different update processes.
Prepare lifecycle actions
Write the steps for a new issue, replacement, role transfer and departure. Identify who approves each action and how completion is confirmed. Reconcile inventory periodically with the people actually using the cards. A card sitting in a drawer and a card actively used for client meetings should not be treated as identical adoption outcomes. Use the record to support operations rather than create an elaborate reporting burden.
Put the guide to work
Add a periodic reconciliation between the inventory and current staff assignments. The record can drift when cards are replaced informally or moved between teams. A brief check helps identify items that need a destination update, a return decision or a clearer responsible owner.
Hypothetical example
An organisation issues cards at an event but keeps no assignment record. When a staff member changes roles, nobody knows which destination needs review. A simple inventory and named administrator make later updates and replacements much easier to coordinate.
Make it practical.
Use this checklist as you read. Checks are not stored.Published by Tap Tap Go. Product availability and eligibility vary by programme and market. About our stories.
